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Inside Google's Numbers in Designing Teams for Emerging Challenges. UX, ethnography and possibilities: for Libraries, Museums and Archives. Related Books Free with a 14 day trial from Scribd. Related Audiobooks Free with a 14 day trial from Scribd. Word 1. MS Word bca. We can use word to generate our letters, reports or any other text document in our desired format.
In a word processing software, we can format our text with a variety of typefaces and graphics and set our work in our desire format. Thus MS word is the most popular clipart operating system now days all over the world. The extension name of MS word or earlier version is.
The extension name of MS word onwards all version and are. Word is even more powerful than ever. You can place the quick access toolbar above or below the ribbon.
To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show below the Ribbon. File: using file can be save the file, close the file, open the file, create new document, print to the file, customize the document, print, send through email or fax , publish or close.
Items within a group perform a related function. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
Using mouse: To move the cursor with mouse, move the mouse pointer to the place where you want the cursor to operate and then click. Using keystrokes: Cursor automatically moves to the right of the text as you type using keyword. To moves the cursor through text by one character, word or line at time you can use arrow keys. Keyword can be used to move the cursor to either side of the screen or to the beginning or end of our document.
Note: When you click on the File tab and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template, you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.
Working on Multiple Documents Several documents can be opened simultaneously if you are typing or editing multiple documents at once. The current document has a checkmark beside the file name. Select another open document to view it.
Document Views There are many ways to view a document in Word. Print Layout: This is a view of the document, as it would appear when printed. It includes all tables, text, graphics, and images.
Read mode: This is a full view length view of a document. Good for viewing two pages at a time. Web Layout: This is a view of the document, as it would appear in a web browser. Outline: This is an outline form of the document in the form of bullets. Draft: This view does not display pictures or layouts, just text. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.
You can opt to show or hide certain page elements. Proofing: This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document. Save This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved. Advanced: This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.
Customize the ribbon: Customize allows you to add features to the ribbons and keyboard shortcut key. If there are tools that you are utilizing frequently, you may want to add these to the ribbons and keyboard short cut key. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar. Add-ins: This feature allows you view and manage Microsoft office add-ins. Typing and inserting Text To enter text just starts typing!
The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button.
Selecting Text To change any attributes of text it must be highlighted first.
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Italic button allows italicize the selected text. Strikethrough allows draw a line through the middle of the selected text. Subscript allows create a small letter below the text baseline. Superscript allows create a small letter above the line of the text and change case buttons allows change all selected text to uppercase, lowercase or other common capitalizations.
Text highlight color allows make text look like it was marked with a highlighter pen and can be selected any color from the highlight color list. Suppose you want to remove highlight color of the given highlight text, then choose no option from highlight button. Font color list button allows change text color and it display some color. Text effect and typography buttons allows add some effect to you text like shadow and grow. If you document has been opened in compatibility mode, this button disabled.
Font Styles and Effects: Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. Highlight Text Highlighting text allows you to use emphasize text as you would if you had a marker. Click in font size list box to select the font size for the text. Change Paragraph Alignment The paragraph alignment allows you to set how you want text to appear. Indent Paragraphs Indenting paragraphs allows you set text within a paragraph at different margins.
Bulleted and Numbered Lists Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
Add Borders and Shading You can add borders and shading to paragraphs and entire pages. Styles can be saved for use in many documents. Styles are a present collection of formatting that you can apply to text. Apply Styles There are many styles that are already in Word ready for you to use. Creating New Styles You can create styles for formatting that you use regularly. There are two ways to create a new style. You can create a table one of four ways: o Highlight the number of row and columns o Click Insert Table.
Begin typing. These pertain to the table design and layout. Select button allows select the row, column, cell and tables. Properties button allows change alignment of table, cell, rows and columns. Delete buttons allows delete the table, rows, columns and cells. Insert above button allows insert the row above of the selected row.
Insert below button allows insert the row below of the selected row. Insert left button allows insert the column left side of the selected row. Insert right button allows insert the column right side of the selected row. Merge group have three buttons such as Merge cells, split cells and split table. Merge cells button allows more than one cell convert into a single cell. Split cells button allows insert multiple rows and columns in a selected cell. Split table button allows divide two part into selected table.
Cell sizegroup have four tasks such as Auto fit, Height, Width, distribute rows and distribute columns. Auto fit allows automatically resize the column width based on the size of the text.
Height option allows set the height of selected cells. Width option allows set thewidth of selected cells. Distribute rows button allows distributed the height of the selected rows equally between them. Distribute columns button allows distributed the height of the selected columns equally between them. Alignment group have nine alignment buttons align top left, align top center, align top right, align center left, align center, align center right, align bottom left, align bottom center, align bottom right , text direction button and cell margin button.
Align top left allows align text to the top left corner of the cell. Align top center allows center text and align it to the top of the cell. Align top right allows align text to the top right corner of the cell. Align center left allows center text vertically and align it to the left side of the cell. Align center allows center text horizontally and vertically within thecell.
Align center right allows center text vertically and align it to the right side of the cell. Align bottom left allows align text to the bottom left corner of the cell. Align bottom center allows center Align bottom right allows align text to the bottom right corner of the cell.
Text direction button allows change the text direction within theselected cells and click the button multiple times to cycle through the available directions. Cell margin button allows customize cell margins and the spacing between cells. Data group have four buttons such as sort, repeat header rows, convert to text and formula. Sort buttons allows alphabetize the text or sort numerical data in ascending or descending order. Repeat Header Rows allows repeat the header rows on every page and it only affects tables which extend beyond a single page.
Convert to Text allows convert the table to regular text and you can choose which text character to use to separate the columns. Formula button allows add a formula to a cell to perform a simple calculation, such as Average, Sum etc. To merge two cell. Split the cell from the table. We want to sort to the name from this table by ascending order, then click sort button from data group of the layout tab.
Symbols and SpecialCharacters: Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. Equations: Word also allows you to insert mathematical equations. Equation allows insert common mathematically equations or build up your own equations using a library of math symbols. If you document has been opened in compatibility mode, the equation button is disabled. To use this feature, convert your document to a new file format by clicking the office button and then clicking convert.
It includes timelines, processes, or workflow. Resize Graphics All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture. Place the mouse pointer on any of the square, and then drag it as per requirement. Online pictures: Using this button can be insert any picture from the online source. So that internet connection must be requirement in your computer. It is used to create a link in your document foe quick access to webpage and files.
Book mark: it is used for creates book mark which we can use to mark selected text traffics table. Drop cap: Create a large capital letter at the beginning of paragraph is known as Drop Cap. If you want to add drop cap, then first select thecharacter and click on drop cap drop down icon from text group of insert tab.
Add a signature line: Using this button insert a signature line that specifies the individual who must sign. If you have inserting a digital signature requires that you obtain a digital ID such as one from a certified Microsoft Partner. And click on ok command button. DesignTab: Using Design tab, can be pick a new theme, watermark, page color and page boarder to your document to five you document instant styleand right personality. There are two groups such as document formatting and page background.
For example: Heading 1, Heading 2, etc. When you add or delete headings from your document, Word updates your Table of Contents. Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings.
Level 1 will include any text identified with the style Heading 1. The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references. Use Mail Merge to create form letters, mailing labels, envelopes, directories, and mass e-mail and fax distributions. In a mail-merge operation in Word, the main document contains the text and graphics that are the same for each version of the merged document, such as the return address or salutation in a form letter.
The data source file contains the information to be merged into a document such as the list of names and addresses you want to use in a mail merge. You must connect to the data source before you can use the information in it. A merge field is a placeholder that you insert in the main document. Word will insert the city name stored in the City data field into the main document.
The merge toolbar is displayed in this document. The document with the merged data is NOT the main document. However, you will create and save a new main document for each. Microsoft Office Excel worksheets. Microsoft Office Word tables. Microsoft Office Access database tables. Text files in which tabs or commas separate the columns, and paragraph returns separate the rows.
In a data file, information is organized into columns and rows. Each column represents a category, such as first name, last name, company, or street address. Each row, except for the first row, represents one complete record or set of data. The first row is special.
Called the Header row, it contains the column names. For the best results, set up your data file so that each column represents the smallest possible category. For example, use separate columns for first and last names rather than just a name column.
Use separate columns for each element in an address, such as street number, city, state, and postal code. This gives you the most flexibility when you arrange fields in the main document. Preview Tab: Proofing a Document: There are many features to help you proofread your document.
If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution. Thesaurus: The Thesaurus allows you to view synonyms. Check Word Count: To check the word count in Word , look at the bottom left corner of the screen. It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.
Comments A comment is a note or annotation that an author or reviewer can add to a document. On a Tablet PC, you can insert a voice comment or a handwritten comment. Type your response in the new comment balloon. Insert a voice comment If your computer is a Tablet PC, you can record voice comments.
Voice comments are added as sound objects inside comment balloons. Before you can add a voice comment for the first time, you need to add the Insert Voice command to the Quick Access Toolbar. To hear the recorded comment, right-click the comment balloon, point to Sound Recorder Document Object, and then click Play. NOTE: For additional information about recording and editing a sound object, see the documentation for your sound card and microphone.
Insert a handwritten comment If your computer is a Tablet PC, you can make handwritten comments in your document. The ink is added and displayed inside comment balloons.
NOTE: This procedure deletes all comments from the reviewer that you selected, including comments throughout the document. To move the Reviewing Pane to the bottom of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.
Change a comment: If comments aren't visible on the screen, click Show Markup in the Tracking group on the Review tab. To make the reviewing pane run across the bottom of your screen rather than down the side of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.
Any changes that you make to these settings affect other Office programs. Comments that are already in the document before you change the name or initials are not updated. Track Changes: Track Changes is a great feature of Word that allows you to see what changes have been made to a document. The tools for track changes are found on the Reviewing tab of the Ribbon.
BeginTrack Changes: To keep track of the changes you will be making to a document, you must click on Track Changes icon. To change the view, click the appropriate choice in the Tracking Group of the Review Tab on the Ribbon. The Show Markup feature allows you to view different items comments, formatting, etc. Accept or Reject Changes: When you view the changes in a document you can choose to either accept or reject the changes.
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